Author Guidelines

TEMPLATES

 The following style files and templates are available for users of LaTeX and Microsoft Word:

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed below. When using these files, double-check the paper size in your page setup to make sure you are using the A4-size paper layout. The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

DOCUMENT FORMATTING

Length:  You are allowed a total of 6 pages (4 miminum) for your document. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 6 pages limit will be rejected.

Language:  All proposals must be in English.

Margins:  Documents should be formatted for standard A4 paper. Any text or other material outside the margins specified below will not be accepted:
All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.

  • The left margin must be 19 mm (0.75 inch).
  • The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches).
  • Text should appear in two columns, each 86 mm (3.39 inch) wide with 6 mm (0.24 inch) space between columns.
  • On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
  • The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5") below the title area and no more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the end of the abstract and the beginning of the main text.

Type:
Face:  To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly.
Size:  Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing.

Title:  The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

Abstract:  Each paper should contain an abstract of 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

Index terms (Keywords):  Enter up to 5 keywords separated by commas. Keywords may be selected from the IEEE keyword list found at:http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt.

Body :  Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

References:  List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:
[1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

Illustrations & colour:  Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. Since the proceedings will be distributed in digital format, illustrations can be made in colour.

Page numbers:  Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

ELECTRONIC PAPER SUBMISSION

When you have your document file ready, gather the following information before entering the submission system:

  • Document file in PDF format
  • Affiliation, email address, and mailing address for each author
  • Paper title
  • Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)
  • 3-5 phrase keywords

The file name MUST be in the form of “firstauthor'sname .pdf”.

It is important that your submitted PDF file meets the specification for IEEE Xplore ®. Failing to submit an IEEE Xplore® compatible PDF file may result in the file not being included in the conference proceedings. Please refer to the IEEE document "" for more information. In order to assure that all submitted pdf files are IEEE Xplore® compliant, it must pass the IEEE PDF eXpress™ check. We strongly recommend that all final submissions be created using the IEEE PDF eXpress™ service. The IEEE PDF eXpress™ service can convert your paper from a wide range of formats to IEEE Xplore®-compatible PDFs. The service is free of charge for CVCS authors and can be accessed using the following information:

It is important to note that submitting a file to IEEE PDF eXpress is only for creation of a compliant PDF file, you must still submit your final paper through Easy Chair. 

COPYRIGHT SUBMISSION

A duly signed IEEE Copyright form must be submitted with the camera ready version of the paper for the paper to be published in the symposium proceedings and IEEE Xplore.

IEEE Copyright form can be downloaded from here (, ).

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